Esports Hosting Services

How We can Help

Esports hosting in Waterloo Region is seamless—and unforgettable. With world-class venues, cutting-edge tech, local know-how, and a community ready to level up the excitement, Explore Waterloo Region sets your event up for success.

Here’s how we can help.

Esports Hosting Incentives

Explore Waterloo Region provides access to financial support, as well as providing information on grant opportunities available to sporting events.

We can also work with you to secure funding through our venue operators and local partners, to further assist in budget support for your event.

If you are interested in further information on event hosting grants in the region and province, please contact Allister Scorgie, Director of Sport Hosting at Explore Waterloo Region:  [email protected]. 

Additional Funding Opportunities

Funding to assist with sport hosting, programming and infrastructure projects are available through Municipal, Provincial and Federal partners. For further information on types of funding, eligibility and submission deadlines, please visit the links below.

Bid Development

Explore Waterloo Region has extensive experience in bid development and we can work with you to identify the key elements of your bid proposal and support you in the development of a professional bid package that highlights the best that Waterloo Region has to offer. Contact Explore Waterloo Region to request our standardized bid documentation.

Accommodations & Housing

With thousands of hotel rooms as well as campus housing at Conestoga College, University of Waterloo and Wilfrid Laurier University, Explore Waterloo Region can provide a variety of accommodation options to suit your needs and work with you to secure the best option for your event by liaising with properties to develop room blocks and contracts.

Sport Familiarization Visits

Explore Waterloo Region can provide support in developing site visit itineraries for event organizers and connect visitors with the key stakeholder groups in the region to ensure every box is checked off during an inspection visit while providing a great hosting experience.

Esports Venues

Explore Waterloo Region can coordinate securing any of Waterloo Region’s state of the art esports venues. With the combined resources of multi-municipalities, and a range of esports assets we can provide you all of the options to stage your event.

Partnerships

Explore Waterloo Region can coordinate on behalf of an interested bid group public funding and stakeholder partnerships to support events, community letters of support and/or funding and VIK from local organizations, institutions and sponsors.

Explore Waterloo Region can help amplify your event’s reach within the local and regional community. Depending on your event’s scope and objectives, our team may support your promotional efforts through social media amplification, collaborative media planning, and other marketing support.

Tourism & Culture

Explore Waterloo Region can provide up to date information on things to do in Waterloo Region between competitions, including attractions, group friendly restaurants & catering, city information and community events.

Transportation

Explore Waterloo Region can provide information on transportation services, from and within Waterloo Region for visiting teams, officials and spectators. For more information on transportation services and airport services available, click HERE.

Volunteers

Need volunteers? Explore Waterloo Region has a database of dedicated volunteers from across the region that can be shared for recruitment to support your event.
Want to volunteer? Sign up as an esports event volunteer in the database.

Volunteer Form – Esports

Advisory Services

With extensive event experience, ranging from community and regional events to some of the largest sporting events in the world, Explore Waterloo Region can provide a lens of expertise to support your overall event plan. We are available to sit on bid committees, host organizing committees and provide overall advisory support to any event in the Region of Waterloo.